Privacy Policy

How We Collect, Use, and Protect Your Information

Introduction

Maharishi Mahesh Yogi Vedic Vishwavidyalaya ("MMYVV", "we", "us", or "our") is committed to protecting the privacy and security of personal information provided by students, faculty, staff, and website visitors.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or interact with our services.

Last Updated: January 2026

Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us when you:

  • Apply for admission or registration
  • Fill out application forms
  • Contact us through email or contact forms
  • Access student portal or online services
  • Participate in surveys or feedback forms
  • Register for events or programmes

This information may include:

  • Name, date of birth, and contact details
  • Educational qualifications and academic records
  • Identity documents (Aadhaar, passport, etc.)
  • Photographs
  • Email address and phone number
  • Parent/guardian information
  • Category certificates (SC/ST/OBC if applicable)
  • Financial information for fee payment

Automatically Collected Information

When you visit our website, we may automatically collect certain information about your device and browsing actions, including:

  • IP address and browser type
  • Operating system and device information
  • Pages visited and time spent on pages
  • Referring website addresses
  • Cookies and similar tracking technologies (if used)

How We Use Your Information

We use the collected information for the following purposes:

Academic and Administrative Purposes

  • Processing admission applications
  • Student registration and enrollment
  • Maintaining academic records
  • Conducting examinations and declaring results
  • Issuing certificates and degrees
  • Fee collection and financial record-keeping
  • Compliance with government regulations and reporting

Communication

  • Sending important notices and announcements
  • Responding to inquiries and requests
  • Providing academic and administrative updates
  • Sharing examination schedules and results
  • Event notifications and invitations

Service Improvement

  • Improving website functionality and user experience
  • Analyzing usage patterns and trends
  • Developing new services and features
  • Conducting surveys and gathering feedback

Legal and Security

  • Complying with legal obligations
  • Protecting university rights and property
  • Preventing fraud and unauthorized access
  • Ensuring campus security and safety

Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

With Government Authorities

  • University Grants Commission (UGC)
  • Madhya Pradesh State Government
  • Other regulatory and statutory bodies as required by law

With Academic Partners

  • Other universities for transcript verification
  • Examination bodies and affiliated institutions
  • Academic research collaborators (with consent)

With Service Providers

  • IT service providers for website and system maintenance
  • Payment gateways for fee processing
  • Third-party services that help us operate (under confidentiality agreements)

Legal Requirements

  • When required by law or legal process
  • To protect our rights and safety
  • In response to government requests
  • To prevent fraud or security threats

Data Security

We implement appropriate technical and organizational security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction.

Security measures include:

  • Secure servers and encrypted data transmission
  • Access controls and authentication
  • Regular security audits and updates
  • Staff training on data protection
  • Physical security of records and systems

Note: While we strive to protect your information, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy and to comply with legal, accounting, or reporting requirements.

  • Student Records: Maintained as per university and UGC regulations
  • Academic Records: Retained permanently for degree verification
  • Financial Records: As per accounting and audit requirements
  • Application Data: Retained for admission cycle and appeals

Your Rights

You have certain rights regarding your personal information:

Access and Correction

  • Request access to your personal information
  • Request correction of inaccurate or incomplete data
  • Update your contact information

Objection and Restriction

  • Object to processing of your data in certain circumstances
  • Request restriction of processing
  • Withdraw consent where applicable

Data Portability

  • Request copies of your academic records
  • Obtain transcripts and certificates

To exercise these rights, contact the university administrative office through our Contact Us page.

Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to enhance user experience and analyze website traffic.

Cookies are small data files stored on your device that help websites remember information about your visit.

You can control cookie settings through your browser preferences. Note that disabling cookies may affect website functionality.

Third-Party Links

Our website may contain links to third-party websites (such as government portals, social media, or educational resources). We are not responsible for the privacy practices of these external sites.

We encourage you to read the privacy policies of any third-party sites you visit.

Children's Privacy

Our services are primarily intended for students who meet the minimum age requirement for higher education admission. We do not knowingly collect personal information from children under 13 years of age without parental consent.

Changes to Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Updates will be posted on this page with a revised "Last Updated" date.

Continued use of our services after changes constitutes acceptance of the updated policy.

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Maharishi Mahesh Yogi Vedic Vishwavidyalaya
Administrative Office
Katni, Madhya Pradesh, India

Email: info@mmyvv.com
Or use our Contact Us page

Consent

By using our website and services, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and disclosure of your information as described herein.